Best free udhar khata app for shopkeepers in 2026
Almost every kirana store, medical shop and hardware dealer in India runs on udhar — regular customers take goods today and pay at the end of the week or month. For decades that credit lived in a paper bahi khata. Paper works, but it gets lost, smudged or disputed, and it can’t send a reminder for you.
A digital udhar khata app fixes that. This guide explains what actually matters when you pick one, so you can choose based on your shop rather than on advertising.
Why move your udhar khata from paper to phone
- Every customer’s balance in one tap. No flipping pages to find what Sharma ji owes.
- Fewer disputes. Each entry has a date, amount and note. You can share a statement instead of arguing over memory.
- Faster collection. A polite WhatsApp reminder with a UPI link gets paid much faster than a verbal “bhaiya, hisaab kar dena”.
- Nothing lost. A backed-up digital khata survives a wet register or a misplaced diary.
Features that matter (and ones that don’t)
| Feature | Why it matters |
|---|---|
| Gave / Got entries (दिए / मिले) | The two buttons you will press 50 times a day. They must be big and fast. |
| Running balance per customer | You should see “₹2,350 baaki” without doing maths. |
| WhatsApp reminder with UPI link | The customer can pay from the reminder itself in GPay, PhonePe or Paytm. |
| Hindi + English | Useful when staff or family also make entries. |
| Voice entry | Saying “Ramesh ko 500 udhar diya” is quicker than typing during rush hour. |
| Backup / sync | A new phone or a cleared browser should not wipe your khata. |
| GST bill | Handy when a business customer asks for a proper invoice. |
| PDF statement | Lets you settle accounts with a customer in one message. |
Things that matter less than marketing suggests: loans offered inside the app, “credit scores” for your customers, and heavy inventory modules if you only want to track udhar.
Signup, privacy and where your data lives
Many khata apps require your mobile number and OTP before you can make a single entry, and your customers’ names and numbers sit on their servers. Ask three questions before you commit:
- Can I use it without creating an account?
- Can I export or back up my data myself?
- Is it a heavy app download, or does it work in the browser?
DoAide Khata works in your phone’s browser with no signup. Entries are saved on your phone; if you want a backup and sync across phones, you can sign in with Google, or download a backup file from Settings.
How to start in 5 minutes
- Open khata.doaide.com and add your top 10 udhar customers with their mobile numbers.
- For each, enter the current balance from your paper register as one “Gave” entry with the note “opening balance”.
- Add your UPI ID in Settings so reminders carry a payment link.
- From tomorrow, record each new udhar and payment as it happens.
- At month end, send reminders to everyone with a balance — one tap each.
Keep the paper register for a few weeks in parallel if that gives you confidence, then retire it.
Start your free udhar khata — no signupFrequently asked questions
Is there a completely free udhar khata app?
Yes. DoAide Khata is free for udhar entries, WhatsApp reminders, GST bills and PDF statements, and it works in the browser without signup.
Do I need to download an app?
No. DoAide Khata runs in the phone browser. You can add it to your home screen so it opens like an app.
Is digital khata data safe?
With DoAide Khata your entries stay on your phone unless you sign in with Google for backup and sync. You can also download a backup file from Settings at any time.
Can I use the khata in Hindi?
Yes. Switch between Hindi and English with one tap from the header.